POSITION SUMMARY: The Education and Museum Associate supports the Education, Community Partnerships & Museum Director and the Education & Museum Programs Manager in the administration and operations of the Museum, and in the delivery of all education and community partnership programs. The role includes office-based administrative work as well as interaction with community partners and program participants in various locations around the Twin Cities. The Associate is also responsible for coordinating the volunteer program.
- Classification: Full-time, non-exempt
- Reports to: Education, Community Partnerships & Museum Director
- Salary range: $39,000-44,000 per year
- Comprehensive benefits package including generous 403b match
- Primarily in-person, with some remote flexibility
- Normal business hours 8:30am-4:30pm with some weekends and evenings
Major Responsibilities:
EDUCATION: Provide administrative and hands-on support to the Director and the Programs Manager to ensure that all of Schubert Club’s education programming is well executed, and that it creatively and effectively engages students, families and learners of all ages in music education.
- Provide support to the Director and the Programs Manager for all education events, including communications, record keeping, logistics, preparation, and event setup and cleanup.
- Assist in the preparation of materials for hands-on learning projects.
- Assist with all aspects of the Bruce P. Carlson Student Scholarship Competition and Winners Recital as requested. Recruit Schubert Club volunteers for the Competition. See separate section on volunteer coordination.
- Under the Director’s guidance, provide administrative and occasional on-site support for all Education and Community Partnership programs, the Musical Promise scholarship program, and Project CHEER.
- Serve as primary administrative and clerical support for the Director.
MUSEUM: Provide administrative and hands-on support to the Director and the Programs Manager for the Schubert Club Music Museum day-to-day operations, projects andevents.
- Assist the Programs Manager with Museum Guide scheduling, payroll, recordkeeping, meetings and communications.
- Assist with Museum group tour scheduling and communications. Arrange to be on-site as needed.
- Assist the Programs Manager as requested to coordinate Museum technicians and building maintenance
staff for scheduled maintenance, as well as responding to real-time Museum facility issues. - Assist with updating the Museum database and online information as requested.
- Assist with Museum projects and maintenance as requested.
- Provide support for all Museum events, including communication, logistics, preparation, and event setup and cleanup.
VOLUNTEER COORDINATION: Serve as the primary contact for Schubert Club volunteers for scheduling and communications.
- With guidance from the Director, recruit and manage relationships with Schubert Club volunteers, including communications, events, scheduling, and follow-up. Serve as the primary contact for volunteers.
- For the Bruce P. Carlson Student Scholarship Competition and Winners Recital, manage volunteer assignments, monitor and direct volunteer activity, and provide on-site support. Assist with all other aspects of the Competition as requested.
- Coordinate the list of Schubert Club activities requiring volunteers.
ORGANIZATION-WIDE: Uphold Schubert Club’s collaborative practices and support Schubert Club’s mission and goals.
- Assist with onsite concert and event support as requested.
- Assist with organization-wide projects as requested.
- Publicly represent Schubert Club in a manner that consistently upholds the organization’s reputation for excellence, inclusion, and integrity.
QUALIFICATIONS AND EXPERIENCE
- At least two years of practical experience facilitating or assisting with events for children and families.
- Proficiency with Microsoft Office (Word, Excel) and aptitude to learn various other digital applications.
- Adaptability, resourcefulness, positive attitude, and ability to learn quickly.
- Excellent speaking and writing skills in English.
- Well-organized and accurate handling of data including confidential information, in a trustworthy manner.
- Enjoy and be comfortable working with children and diverse populations.
- Musical background desirable.
- Museum experience desirable.
OTHER REQUIREMENTS:
- Ability to physically lift and move education program materials, museum exhibit items, and large instruments up to 50 lbs.
- Clean background check.
- Availability for occasional evening and weekend hours.
- Ability to travel to various locations to be on-site for most programs.
Please submit a cover letter and resume by midnight on Sunday, September 28, 2025, to gcaine@schubert.org
(612) 789-2858